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– OPEN FOR APPLICATIONS –

Product Admin Assistant

Job Types: Full-time, Permanent

Salary: £24,000.00-£26,000.00 per year

Work Location: In person – Helston, Cornwall

Schedule: Monday – Friday

Application deadline: 15 November 2024

Job description

Fourth Element is a market-leading dive equipment and water sport apparel company. We create products that perform in the world’s most extreme environments as well as working to minimise our impact on the planet and our oceans.

We are seeking a highly organised Product Admin Assistant to join our dynamic team. The role is to support product development, buying, and production processes, ensuring seamless collaboration across teams. This includes managing product data, coordinating with suppliers, and maintaining environmental and quality standard, whilst also assisting with inventory management, supplier negotiations, and product launches.

Location

This role will be based in our head office in Helston, Cornwall, but we also offer some flexibility for hybrid working. There may be some travel to suppliers (Europe & worldwide) and some specialist shows/trade fairs where relevant.

Duties & Responsibilities

Duties will include, but not be limited to the following:

· Assist in managing product data, including specifications, bespoke pricing, and inventory levels.

· Provide administrative support to the product team.

· Coordinate the product development process by tracking timelines and communicating with vendors and bespoke customers.

· Develop strong relationships with suppliers to ensure products align with environmental and social standards.

· Collaborate with the Buyer and Bespoke Product Designer to maintain a productive critical path for product lines.

· Work with design, bespoke, and tech teams to meet sustainability targets while balancing quality and margins.

· Assist in product change management, ensuring all relevant teams are informed of amendments.

· Create and send sales orders and purchase orders, and assist with ordering fabrics and products from suppliers.

· Negotiate with suppliers to maximize margin and profit while maintaining quality, with support from the Buyer.

· Address critical path issues with suppliers and negotiate resolutions for delays and losses.

· Collaborate with the technologist on quality and delivery issues to support quality control.

· Maintain and update product databases and spreadsheets for accuracy and accessibility.

· Communicate product progression to sales, marketing, and design teams.

· Prepare reports on product performance, inventory status, and sales trends.

· Help coordinate product launches and seasonal collections, ensuring timelines are met.

· Issue meeting minutes and ensure systems are updated for timely task completion.

· Analyse sales performance and generate ideas for improvement.

· Manage product samples, log them onto fit timetables, and prepare them for meetings.

· Understand and support the needs of the Fourth Element customer.

Education:

· A degree or equivalent professional qualification or experience in Fashion/Sportswear, Merchandising, Business Administration, or a related field preferred.

Experience:

· Strong organisational and administrative skills.

· Ability to manage multiple tasks with attention to detail.

· Proficiency in Microsoft Office (Excel, Word, PowerPoint).

· Excellent communication and interpersonal skills.

· Ability to work collaboratively across teams and functions.

· Experience with product coordination or in a related role preferred.

· Understanding of sustainability in product development is a plus.

· An understanding of SCUBA diving or a willingness to gain knowledge.

Benefits:

· Casual dress

· Company pension

· Cycle to work scheme

· Employee discount

· On-site parking

· Sick pay

To apply, email julia@fourthelement.com